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Inspired Teleselling - Five Hot Tips for Creating Instant Rapport

March 4, 2008 | Author: admin | Filed under: Careers, Workplace Communication


Have you ever noticed that people like people who are a lot like themselves? People who are from the same state connect at a conference, people who like to run are attracted to each other, like attracts like.

So how can you tap this phenomenon for your own success? It’s easy.

Success Tip # 1. Modify your tone of voice to match the caller. Is he or she booming? Is he or she almost whispering? Quickly note the way the potential client is speaking, and see if you cannot move your voice to be closer to his or her sound level.

Success Tip #2. Speak less if the caller is introverted or shy. Is it like pulling teeth to communicate? If the person is introverted and has a tough time getting words out, pull back and use fewer words.

Success Tip #3. Where is the person on the happy to sad scale? Can you tell by his or her tone of voice if the person is generally happy, content or one of the “glass half empty” kind of individuals? See if you are able to moderate your own tone to be in sync.

Success Tip #4. When you are communicating, see if you can hear what they are not saying, and communicate this back to the caller as a question. Perhaps he or she is very interested in the product and has a block about speaking with a sales person. So you are hearing a lot of interest in something you are doing, but not a complete yes. If you are in a business that allows some freedom, like real estate for instance, see if you cannot ask for more information about what they might need. The call might lead to a referral to an associate in a different or related field.

Success Tip #5. Are you having fun yet? Ask yourself throughout the day whether you are enjoying this deeper listening style. Stop between calls to get into a good frame of mind before making the next call.

More on Success Tip #1. When you are modifying your tone of voice to match the caller, this is achieving several things. A more intense listening on your part will help you communicate more effectively.

More on Success tip #2. It is likely you are outgoing by nature, since you may on occasion make calls to make sales for a living. So you don’t need to worry about communicating with other outgoing people, you are already like them. The more challenging thing could come when you are speaking with a person who is quiet by nature. Pause more. This will put the person at ease. Usually when someone is shy, an outgoing tele-sales person moves into fast train talk mode - speaking lots to make up for the other person’s reticence. Instead, pull back and use words like they are using words. Watch what happens.

More on Success Tip #3. Tone down your exuberance if the person is having a bad day, or pep up if the person is in great spirits.

More on Success Tip #4. Seeing if you cannot read “between the lines” is particularly challenging. This is a relatively advanced step in tele-calling rapport building. Quite frequently someone is trying to tell you something, and you are wanting to only hear one or two things, so you completely neglect to notice the message at hand.

I recommend you ask yourself to listen to what is not being said. It is likely you were raised by a mother, aunt or grandmother who actually trained you quite well in this regard. When she wanted you do to something, possibly she asked you in a different way or said one thing when she meant another. Like “It is OK if you don’t come home for that holiday dinner. I know how busy you are. I will be fine,” and you know that what she really wants is for you to get through rain, sleet, snow and ice to get yourself home for that meal. Just one example of when people are saying one thing and alluding to another.

More on Success Tip #5. Ask yourself if you are clear on your potential results before you make the tele-call. If you are not already clear on the potential for great outcomes, you might read an inspirational book, like “Prospect When You Are Happy,” a book that I wrote to help people get into a good mood before prospecting. How you are feeling shows on your face, and whatever you are feeling shows in your voice. Within about 15 seconds, the person on the other side knows if you are in a good mood or not. So it is your job to do some things between calls to make sure you are feeling good, before the next call. This will increase results exponentially.

For more background on how to get into a great mood before making calls, read author Erica M. Nelson’s book “Prospect When You Are Happy” available at http://www.EricaMNelson.com A success coach, Erica M. Nelson coaches groups of sales teams on communication and results orientation. You may contact Erica Nelson at authorEricaNelson@gmail.com

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