Why Multi-Tasking Doesn’t Work
February 18, 2008 | Author: admin | Filed under: Careers, Workplace Communication
You can walk and chew gum at the same time. Why? Because one task has nothing to do with the other. You chew with your mouth and walk with your legs. However, in many areas we claim to multi-task but we are really doing one thing at a time. Take computers. We are amazed at their speed but computers do millions of things one at a time. And since they happen so fast, we think they are doing many things at once but they are doing millions of things one at a time.
Ironically, we multi-task because of computers. In today’s technology-driven world we always feel the need to do more in less time. Yet, we make the mistake of believing that multi-tasking really works. We think it accomplishes more but in many cases it accomplishes less. When we multi-task our attention is divided. Most often, our attention is divided on things that require our undivided attention. Consequently, we don’t complete things or we complete them but not well. In fact, many studies have shown that multi-tasking reduces efficiency. Constantly changing your focus between tasks wastes time and it adversely affects your brain.
Even though we are able to do more in less time, most of us are more tired than ever. Even in a faster world, we must learn the art of relaxation and focus. We must learn to focus on one thing at a time.
Can you chop onions and prepare rice at the same time? No. To chop the onion properly you need to hold the onion in one hand and the knife in the other. To prepare the rice you must have a free hand. Watch a cooking show, you’ll see what I mean. Can you walk in two directions at the same time? Can you be at two places at the same time? To effectively multi-task, you must have multi-people. You must have different people doing different tasks at the same time. In other words, you need more than your two hands, two eyes, two ears, etc.
Multi-taskers tend to be busy, tired, forever telling everyone how busy they are and how they can’t get a chance to get away, yet accomplish very little. How do you accomplish more? Here are some practicals:
1. Make an open items list.
Write a list of the things you have to get done on one sheet of paper. This will help you to get organized and disciplined. You’ll add to the list over time. However, you should try to do more than you add on. This will give you a feeling of accomplishment.
2. Draw up an organizational chart.
This will clarify lines of communication and lines of authority within your company.
3. Give everyone an employee contact list.
Get everyone’s contact information (phone numbers, e-mail addresses, etc.) on a sheet of paper and distribute it to everyone. Also, make note of everyone’s favorite form of communication so that everyone can be heard, literally and figuratively.
4. Prioritize & delegate.
Prioritize your open items list and focus on the more important tasks that others can’t or shouldn’t do. Delegate the other tasks to the other members of your team. Giving responsibility to others will empower the other members of your team and will free up time for you to devote to more pressing tasks. However, you don’t want to overload your teammates. And keep in mind point #1.
Today, our world moves faster and we must learn to move with it. No matter who energetic you are, your time and energy are limited. To get more done you will need more hands, eyes and ears. And once when you organize and delegate to others, that’s when your company will be truly multi-tasking.
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Anthony Quinones is the author of BRAND IT … And Make It So!: 30 Keys To Turn Your Idea Into A Powerful Brand. He is currently writing his second book to be published later this year. He will write a third book to be published in early 2009. Anthony has been featured in publications and he has been a guest on numerous radio talk shows and has written monthly columns for various websites. For more information, visit http://www.branditandmakeitso.com |
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